Your cloud based bookkeeping and accounting service provider.

Simple, honest online bookkeeping and accounting services. Giving you the confidence to focus on what you do best – running your business.

Bean Gurus use the industry leading accounting software solutions provided by Xero, QuickBooks, FreeAgent and Sage.

Xero Advisor Certified
QuickBooks ProAdvisor Certified
Making Tax Digital Ready
FreeAgent Partner Accredited
Sage Business Cloud Certified Advisor


Bean Gurus is a cloud based bookkeeping and accounting service provider based in the UK Midlands in the small town of Kettering, Northamptonshire.

If you need help to deal with your business finances, recording your transactions or making sure you comply with HMRC or Companies House requirements, Bean Gurus is here to provide that assistance.

Bean Gurus provides high standards of service with many years of experience in using online solutions to ensure that clients are able to focus on what they do best – running their businesses – and leaving the accounting to the professionals.


Bean Gurus offer packaged services which you can pick from with the peace of mind that comes with knowing exactly what is covered by the fee you sign up to. No nasty surprises with bills that fluctuate.

The services on offer are bookkeeping, accounting, taxes, company secretarial or support of these functions where you just need a knowledgeable person keeping a watchful eye on things for you.

More specifically, they can include (not exhaustive lists!):

Setting up your cloud accounting software from scratch, taking on opening balances or migrating from another package depending on your needs. This includes setting up invoice templates and initial training to help you get going with creating customer invoices and recording expenses.Entering, updating and/or reviewing sales invoices and sending to customers if not already done.
Sending out monthly statements or reminders to customers.
Entry of bills received from suppliers and service providers.
Reconciliation of supplier accounts to their statements.
Entry of all bank transactions, setting up bank feeds in your cloud accounting software. This includes matching receipts against customer invoices and payments against creditor bills.
Bank reconciliations.
VAT return preparation and submission using MTD compliant software.

Optional extras
Monthly payroll incl payslips, reports and submissions to HMRC (RTI, P45 or P46, P11d, P11 and P60) where needed. Setup of the package is included where not already done.
Workplace pensions auto enrolment

Liaising with, assisting, following on from, acting as (or supervisor to) your bookkeeper.
Assistance with budget and cash flow preparation.
Recording and maintaining your Fixed Assets Register.
Recording and maintaining your Directors Register.
Recording and maintaining your Register of Beneficial Ownership.
Keeping your company Board of Directors Minutes.
Monthly or quarterly management accounts incl review with the owner/s or director/s.
Annual preparation of financial statements incl submission to Companies House.
Annual CT600 or SA100 tax return incl submission to HMRC.

Optional extras
Monthly EC Sales return submissions.
Monthly Intrastats return submissions.
Annual confirmation statement to Companies House.
Annual tax returns for business owner/s where the business is not a sole proprietor. E.g, partners in a partnership or shareholders/directors of a company.

Refer to the pricing below to see how these are bundled into packages where all the most demanded items are grouped together.

With all these services, the use of smart technology is applied where possible to speed up the processes and automate as much as possible.

Please choose from the table below, one of the package deals or contact us for a more bespoke plan for yourselves.

Professional Fees

£150 per year
Annual accounts preparation
Corporation or Self-Assessment tax return preparation
Submission of accounts and return to Companies House and HMRC
Annual update of statutory registers and submission of Confirmation Statement
Updates on regulation changes
£20-50 per month
All of the items in the Bronze package. Plus:
Monthly, quarterly (or other interval) management accounts
Assisting with budget and cashflow forecast preparations
Overseeing bookkeeping functions
Periodic advice, assistance or training as required
£50-100 per month
All of the items in the Silver package. Plus:
Preparation, reconciliation & submission of VAT returns incl setting up of MTD if needed
Bank reconciliations including commercial cards and help with bank feeds
Supplier account reconciliations
Registrations for PAYE and VAT
£75-200 per month
All of the items in the Gold package. Plus:
Entering and/or reviewing sales invoices including sending to customers if needed
Entry of bank account transactions and expenses including petty cash
Entry of supplier bills
Assistance with getting yourself set up

All the above pricing includes initial setup of your cloud accounting package, or review of an existing setup you want transferred from an existing accountant/bookkeeper. The setup will include initiating bank feeds, invoice template setup and migrating data or entering opening balances if relevant.

Optional extras/standalone items

£5 per month per employee
Payroll run, timesheet entry
P45, P46, RTI per leaver/joiner/pay run
P11d, P11, P46(car), P60 per year
Workplace pensions assistance
VAT Returns
£20 per month
Review all values on an ongoing basis, not left till the return is due
Reconciliation of returns
Submission of returns
EC Sales & Intrastats submissions if needed
Tax Returns
£150 per year
Preparation of returns
Review with taxpayer
Submission to HMRC
Reminders about payments & returns prior to due date
Updates on regulation changes

If there is the need to set up a bespoke package for your business, that can be defined to ensure you only pay for what you need.

Software Licences

These range from as little as nothing (NatWest/RBS/Mettle business account customers using FreeAgent, or £3/month for others) up to a maximum of £50/month depending on your needs. Where pricing is subject to any introductory discount, that is passed on to the client with full clarity provided as to how long the introduction is valid for and how much the ongoing cost will be. No software fees have contracts so can be terminated/switched with only a one month notice period.

Just use the form on the contact page to request a call back or feel free to ring the number provided if you want to discuss any of the above.

All prices quoted are on the basis that the client has well kept records.

All prices are exclusive of VAT. Bean Gurus is not VAT registered so the price you see is the price you pay.


Contact Us

Contact details:

Email: hello@beangurus.com
Tel: +44 (0) 7434 643465